In-year entry in 2024-2025

What are in-year admissions?

You can make an in-year application if your child needs to join a school outside of the normal admissions round – for example, if you move house and your child can no longer attend their current school.

How parents can apply for a school place

If you want to apply for an In-Year admission to St Clement’s Catholic Primary School, you need to complete:

A School Managed Application form (SMA) for in-year admission to a school and the school’s Supplementary Information Form (SIF) need to be completed and returned to our Office Administrator: Mrs Hicks, St Clement’s Catholic Primary School, Fennells Mead, Ewell, Surrey KT17 1TX (info@stclements.surrey.sch.uk) with all supporting documents (i.e. copies of your child’s BAPTISMAL CERTIFICATE and EVIDENCE OF YOUR CHILD’S BIRTH (birth certificate or passport) and EVIDENCE OF ADDRESS (Council Tax letter or recent utility bill). 

If a place is not available, you will be placed on our waiting list.

Who processes your application?

The governing body is the admissions authority for St Clement's Catholic Primary School and has responsibility for admissions to the school, including setting the priority of admissions when the school is oversubscribed. St Clement's Catholic Primary School will consider whether it has any vacancies and if so, assess whether it is able to offer a place.  The school will contact you to let you know the outcome of your application.

When will parents be notified of the outcome of their application?

Upon receipt of an In-Year application, the school will aim to notify parents of the outcome of the application in writing within 10 school days. However, it might take up to 15 school days. You must respond to any offer of a place within two weeks.

The right to appeal

If you are refused a place at any school you applied for, you have the right to make an appeal to an independent appeal panel. Where an application is refused, the school will set out the reason for refusal.

For applications for In-Year Admissions, appeals must be heard within 30 school days of the appeal being lodged.  If parents wish to appeal, they must set out the grounds for appeal in writing.

Other Information

Where an applicant is offered a school place following an in-year application, and the offer is accepted, arrangements should be made for the child to start school as soon as possible, particularly where the child is out of school.

If your child is not offered a place, you can add their name to a waiting list. Waiting lists are ranked according to each school’s admission criteria. Your child’s position on a waiting list may go down as well as up, for example, if other children with greater priority according to the school’s admission criteria are added to the list.

For further information about in-year admissions, please visit Surrey County Council’s in-year admissions.